MS Outlook is probably the most popular email client service available in the world. The MS Outlook application is extremely effective at helping organizations to manage their client network properly. – Data File Corruption
However, despite the advantages as well as features, the MS Outlook application has a major flaw. The personal storage table or PST files of MS Outlook are extremely vulnerable to corruption. Damages to the PST files will make you lose the essential data files of your computer.
But don’t assume that your journey ends with the PST file corruption. Just because the PST files of your MS Outlook application have been corrupted doesn’t mean that you cannot fix them or prevent them from happening in the first place. If you want to know the most effective ways to prevent PST file corruption, make sure you read the article to the end.
Make Sure the PST File Is Not Bloated – Data File Corruption
Even though the newer versions of MS Outlook are capable of supporting larger data file size such as 20GB and 50GB, the older versions of MS Outlook doesn’t come with this privilege. For instance, the latest Outlook versions can support PST files up to 50GB. However, the developers of MS Outlook suggest that that size should not cross more than 10GB. This is because the operations associated with large PST files are slower. Not only the large PST files can become corrupted pst easily, but the ScanPST file will also take a significant amount of time to fix the large corrupted PST files.
You can open multiple PST files together if you’re using the MS Outlook version of 2003-2010. This is why you need to move the emails into various types of PST files so that you can easily decrease the overall size of the PST files.
The Size of the PST Files in the Old MS Outlook Version Should Not Cross 2GB
The earlier version of MS Outlook such as MS Outlook 2002 doesn’t have the same privilege as the newer versions of MS Outlook. The old version has a 2GB size limit for their PST files. Whenever the size of the PST files comes close to the 2GB limitation, your MS Outlook application will suffer from many problems, which will make your PST files undoubtedly vulnerable to corruption and significant data loss. Therefore, as an MS Outlook user, you need to ensure that the size of the PST files is less than 1.5GB. Increasing the size will also cause other problems.
Don’t Operate With a Large Number of Emails at One Time
Do you know that your MS Outlook application will end up in a dead-lock state if you try to operate with a large number of emails at the same time? If you enter the dead-lock state, you will have no choice but to force shut down the MS Outlook application which will cause the PST files to corrupt. The developers say that the limit is 10,000 emails. Therefore, if you try to operate such as copy, move, or remove more than 10,000 email items at one time, you will face problems. Instead, you should not complete the operation in one batch. You should operate with 1,000 emails at one step and continue the cycle as long as you want it.
Don’t Store the PST files on Any Server or Network
This is one of the most effective ways to prevent the PST files from corruption. Remember that the hard disk is the primary place to store the PST files. As suggested by the developers of MS Outlook, you should never consider storing the MS Outlook PST files in a server or remote drive since the server environment or algorithm is not capable of supporting the dense access of the PST data files. Failing to remember this step will make your PST files crash or corrupt. Additionally, you should also avoid sharing the PST files over servers or networks and don’t allow multiple users to access the identical PST file at the same time. Otherwise, the PST files will be corrupted.
Don’t Abruptly Turn off Your Computer While the Application is Running in the Background
If you turn your computer off abruptly when the MS Outlook application is still running in the background, then the PST files that were being accessed by the application at that time will also be corrupted. This is why you should never turn off your MS Outlook application abruptly through the task manager. As per Computer Hope, task manager can help you stop frozen application.
Additionally, remember that the MS Outlook application will still run in the background even after you close the application. Make sure you go to your Task Manager and whether the “Outlook.exe” is running to determine if the MS Outlook application is running in the background. This is an important step you need to consider.
These are some effective tips to prevent PST data file corruption. If you have any other questions, make sure you comment below to let us know.