Shopping for new office equipment is always an exciting occasion. There’s an endless selection of scanners to consider, and you get to choose the one that’s right for your workplace. Narrowing down your options and making the choice can be a challenge, though. A model like the Fujitsufi-7160 may emerge as a top contender, but that doesn’t mean it’s the best option for your office. You need a scanner that will fit the physical space, offer collaborative tools, and manage your workflow efficiently. Find out what other criteria your next scanner should fulfill.
Making Sure Your Scanner Meets Your Needs
It may be tempting to spring for the biggest, fanciest scanner on the market, but unless you’re managing an ultra-high-volume office, you should probably resist this urge. Rather than focusing on optics, you’d do well to consider your office’s practical needs. A moderately paced environment with only a few documents to scan, for example, should prioritize a model that’s compact, affordable, and efficient. A high-volume environment like a school, on the other hand, will need a model that can scan dozens of double-sided pages in a minute.
Regardless of the size or workflow of your office, though, there are some features that you should always expect in a scanner. Look for a model that offers the ability to collaborate with coworkers and quickly share documents via the cloud. These features will minimize time spent converting file formats, attaching documents to emails, and navigating clunky collaboration platforms. A scanner that streamlines these functions will also reduce the need for additional equipment in your office. To see an overview of different scanners’ features — and find the one that meets your needs — take a look at the document scanner guide.
Choosing the Right Model
Another factor to take into account is the type of environment you’ll be using your scanner in. Some kinds of equipment, such as a medical document scanner, feature a design made for use in specific professional settings like health care facilities. Other scanners are better suited to law firms or higher education. Look at the product guides for different scanners to see what kind of office each model is ideal for. You can also research reviews to see what other customers are saying. It’s a good idea to gather as much information as possible before you decide which scanner to invest in.
Selecting your new scanner might seem like a complex decision, but it ultimately comes down to a few key factors — your budget constraints, your office’s document volume, and the industry you’re working in. Consider these criteria carefully as you shop for your next scanner and you’ll have an easier time finding the right model. If you’re still caught between several options, though, opt for the model that offers the most versatile suite of features. Clear image capture, flexible feed capability, and multi-feed sensors, for example, are useful no matter what kind of environment you’re working in. Discover why offices everywhere choose award-winning scanners for their document management needs.
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